Motivate Media Group
Dubai, UAE
July 27, 2023
August 30, 2023
Contract Type

We are looking for a Receptionist / Administration Executive to join the Motivate team at our headquarters in Dubai Media City.

Roles & Responsibilities:

  • Be the first point of contact, which entails welcoming all incoming clients and visitors to the office and direct them to the relevant department/team members.
  • Manage the main telephone line of the company to greet callers, understand their requirements and direct them to the appropriate person or representative across different departments and divisions.
  • Deal with general enquiries to the office.
  • Enable requests from team members for local and international calls.
  • Coordinate all in-coming / outgoing post, courier (domestic and international) and material deliveries (personal or otherwise) by liaising with the Administrative Supervisor. Keep a log to track all such tasks, and inform all deduction details for personal transactions to the payroll administrator.
  • Coordinate the work of the Administrative Assistants. Receive requests for pick up and deliveries from relevant departments and assign it to the team as per the assigned territories.
  • Update the filing, system entries and MIS, wherever applicable, to ensure smooth process flow.
  • Processing of invoices of all assigned administration vendors, with prompt escalation and rectifications for all disputed invoices.
  • Month to month SOA reconciliation with all assigned vendors to ensure zero balance.
  • Managing the company travel desk to facilitate business travel.
  • Any other tasks/projects that may be assigned from time to time.

In addition, the person would be working closely with the HR team and will support the Human Resource function as well.


  • At least 3 years of work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in MS Office applications
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Professionalism and customer-oriented approach
  • Strong written and verbal communication skills
  • Ability to work under pressure and be resourceful and proactive when issues arise

About Motivate:

Motivate Media Group is the region’s leading multi-platform content producer with a diverse portfolio of media interests comprising magazines, digital, social, video, exhibitions & events, cinema, OOH and books.

Interested candidates may apply attaching a copy of their resume along with a one-page cover letter.